Evelyn Benjafield
by on May 17, 2019
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Running a large vehicle fleet, whether of automobiles or trucks, is a business. There are many elements control, not least and to think of the one of keeping track of where each vehicle in the fleet is at any one particular time. Other essential elements of running a fleet of vehicles include organizing maintenance and invoicing customers for work done. However, the task of running a massive fleet could be made easier by the use of fleet management software. This article will look at a few of the elements that a fleet management software package should contain and some considerations needed to be taken into account before buying a package. The principal part of a fleet management software package is the tracking of the vehicles while on the road. This is usually performed by means of a GPS device being fitted into the vehicle, which transmits data to a server run by the provider of this software package. The fleet manager can access the data on the server by logging into an account via the internet. Having the ability to track the specific location of vehicles in the fleet makes it easier to run the fleet since vehicles can be allocated to jobs based on their location, with the job going to the nearest vehicle. This is especially useful for truck haulage companies which need a response to a customer request for a consignment to be picked up. There is always care and ensuring it is done on time is one of the headaches of running a large fleet. A good fleet management software package will ensure that vehicles are kept on time by setting a schedule for each car and then sending a reminder once the maintenance is expected. The software may also contain elements to assist mechanics carry out the maintenance and to help in controlling inventory of spare parts. Invoicing customers for work done is much easier with fleet management software, since the software should be able to produce a very detailed invoice, showing the customer where the consignment was picked up and dropped off, and precisely the amount of time to finish the job and the mileage traveled. This cuts down considerably on the amount of invoices which may be queried by the customer. As you can see, fleet management software takes away a lot of the paperwork and time usually needed to run a fleet of vehicles. By bearing in mind the points mentioned above it should be possible to find a fleet management solution for your needs. But do some research with different providers and buy a package when you are sure it provides all the components you will need to help run your fleet.
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