Benefits of Print Management for the Enterprise

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Transitioning away from in-house print management can be a complex undertaking. We outline the benefits of print management (MPS) that make it worthwhile.

Don't assume that managed print software alone is the best approach to govern your print environment and cut expenses when examining the benefits of print management for your company. While individual device management is preferable, working with a solution provider will result in a more complete print strategy with more advantages.

Here are the benefits of managed print solutions for enterprise-level organizations:

1. In-Depth Assessment

An in-depth print audit will give you the data you need to reduce printing expenses and boost productivity. This evaluation will assist in determining which devices should be removed, replaced, or relocated. This will allow you to streamline your processes, save money on consumables, and conserve energy. The evaluation will also assist you in identifying security threats in your print environment.

2. Operational Oversight

Employees save time by using cloud print management to keep track of day-to-day operational concerns including maintenance, hardware repairs, software upgrades, and toner levels. It also generates detailed information on print expenditures and allows you to charge clients back when necessary.

3. Workflow Automation Optimization

Automating the delivery of print consumables is a simple and straightforward solution to save money, avoid waste, and free up space in your business. Preventing unplanned downtime and improving customer service is easier with automated notifications for routine maintenance and repairs.

Workflow improvements such as enterprise content management and integrating content management portals directly into devices are available with a managed print solution. Healthcare businesses, for example, can scan papers directly into patient medical records, while legal firms can scan documents straight into protected case files. IP fax may redirect all incoming faxes to email, reducing the cost of fax lines and printing while also improving security.

4. Advanced Security

According to a survey, 60% of the 2000 worldwide IT security experts polled said they had suffered a data breach via a network-connected printer. Secure document release (SDR) and follow-you-printing are two print management strategies that prevent private data from remaining in printer trays for anyone to see and eliminate waste from abandoned print jobs.

5. Asset Management

For timely support and supply delivery, complete monitoring and reporting on all print assets as they move and change inside an organization is critical. Asset management allows you to tailor device information, monitoring, and monthly cost-per-copy billing to your company's specific needs.